The following article includes:
- Residence Halls close and reopen dates
- Dinning Halls close and reopen dates
- Campus Mail close and reopen dates
- What students should do with their rooms before their leave
- Instructions for students not returning for Spring semester
- Instructions for students moving to a new room for Spring Semester
All residence halls close at 2:00 pm on Thursday, December 16, 2021 - graduating students may request permission to stay for Fall Commencement. All dining halls close after lunch on Thursday, December 16, 2021.
- Exams end Wednesday, December 15, 2021
All residence halls open at 1:00 pm on Thursday, January 6, 2022 for the Spring semester. Campus dining halls open for brunch/lunch on January 6, 2022.
- Classes resume Monday, January 10, 2022
RESIDENCE HALLS
All halls are closed during official University Winter break. Halls close at 2:00 pm on Thursday, December 16, 2021 and reopen at 1 pm on Thursday, January 6, 2022. Those not returning for Spring semester should move out by December 16th (see notes at the end of this email).
Students are expected to vacate their room 24 hours after their last exam, unless they are participating in the Fall graduation ceremony or changing rooms for break (see note at the end of the email). Students must vacate the premises during this period and note that all exterior doors will be closed and their fob/key will not unlock the doors. Students should take all needed possessions, such as medications and valuables, with them for the break. A $50 fee will be charged for anyone that needs emergency access to their room.
If your student is participating in graduation, have them contact the Neighborhood Service Office to be added to a late departures list for December 17th.
Students must do the following before departing for Winter Break :
- Residents with Suite Bathrooms (CHS, Scott and Ballard), should clear all personal items and trash from the bathrooms. Housekeepers will be cleaning showers over the break.
- Empty all trash receptacles from room (and bathroom/kitchen in suite rooms) to proper containers
- Remove all perishable foods
- Close and lock windows, make sure the window is fully closed and latched (Tyler, Scott, Greene, Clement, and White Halls)
- Open window blinds - unless you live in a first floor room or a room in Scott Residence Hall with window facing the breezeway, we ask you to keep your blinds closed
- Unplug all electrical appliances such as music player, TV, printer and computer. Unplug or turn off alarms on alarm clocks
- Turn air conditioner unit off - Greene Hall turn the heater/AC unit off as well
- Check faucets and turn water off completely (Ballard, Scott, CHS, Garrett and Fleming Halls)
- Turn off all lights
- Close and lock room door and/or suite door
- Take keys and valuables with you
- You may store your bike in your room over the break, or take it home if you don’t plan to use it in the winter weather
Please be aware that Campus Living staff and/or housekeepers may enter students rooms to insure that windows are closed and that no appliances have been left on.
Suite Bathrooms: Students with SUITE style bathrooms (Scott, CHS, and some rooms in Ballard) should remove garbage and personal items from the bathroom (including bathmats or rugs) and items from the sink area (Scott and CHS only) - Campus Living will be performing basic cleaning of showers and some bathroom areas over the break.
Safety and Security: For added security and the protection of personal belongings, all residents of first floor rooms and all rooms in Scott Residence Hall that front the balcony walkway, are asked to close their window blinds prior to departing. Students should be aware of their surroundings at all times, keep their door locked and take precautions to insure a safe environment as there are few people on campus during the Winter break. Students should report any strange or unusual activity to their RA, hall coordinator or ECU Police.
Holiday Decoration Safety: For Safety reasons, decorations of any type are NOT permitted on student room doors, and paper may not be used to cover large sections of walls or any part of doors. Live Christmas trees are not allowed in the residence halls for fire safety reasons. String lights should not be placed on pipes, sprinklers, or be placed outside student rooms.
DINING FACILITIES
Campus dining halls close after lunch on December 16th, the day after the last exams. The first meal served after Winter break will be brunch/lunch on Thursday, January 6, 2022. Dining locations are available as study areas during scheduled hours. Retail and other dining hours can be viewed at: www.ecu.edu/dining
CAMPUS LIVING COMPUTER LABS
The Campus Living Computer Lab in White Hall continues normal hours during finals, then 9am-5pm Thursday, December 16th and then is closed until Sunday, January 9th.
Neighborhood Service Offices and the Ballard Computer Area hours of operation:
- Thursday, December 16 8:00am-5pm
- Friday, December 17 8:00am-5pm
- Saturday, December 18 8:00am-5pm
- December 19th - January 3rd - Closed
- Tuesday, January 4 12:00-5pm
- Wednesday, January 5 8:00am-7:00pm
- Thursday, January 6 Return to Normal Office Hours
CAMPUS MAIL SERVICES
Last day of Mail Delivery to the Neighborhood Service Offices for the Residence Halls will be Thursday, December 16, 2021. Regular mail service will resume, Thursday, January 6, 2022.
FITNESS POINTE in the Jones Hall Galley
Fitness Pointe will be closing for the Winter Break Wednesday, December 15, 2021 at 11:00 p.m. Fitness Pointe will reopen and resume normal hours for the Spring Semester on Monday, January 10, 2022.
STUDENTS NOT RETURNING FOR SPRING SEMESTER
Cancelling Your Contract/Graduation/Internships/Not Returning to ECU
If your student plans to cancel their housing contract (please read the contract) or not attend ECU in the spring, they must stop by the Neighborhood Service Office in their area to fill out paperwork as soon as possible. When filling out the paperwork, the NSO staff will go over the check-out process and other important information with them.
** ALL students not returning to the residence halls after the break should turn in their key and fob at the Neighborhood Service Office BEFORE THEY LEAVE CAMPUS to avoid costly lock change fees.**
If your student is moving out, they should talk to their roommate about their departure. They will need to turn in their keys 24 hours after their last exam. If they are participating in graduation, they need to contact the Neighborhood Service Office to be added to a late departures list for December 17th.
The cancellation request form should only take a few minutes to complete and it is very important your students indicates their reason for leaving campus. We ask that they do this as soon as possible to ensure the return of their $100.00 advance room fee if the contract cancellation request is approved for those eligible (graduation, semester abroad). If approved, the advance room fee should be returned by the end of February. If for any reason your student's cancellation request is not approved or your student does not graduate, transfer, or withdraw as planned, they will be held to the Campus Living contract for Spring 2022 and housing cancellation charges will be added to their account. If there is any doubt that your student will not be graduating or transferring, it is best not to fill out the cancellation form in advance. Housing charges are only removed from your student's ECU account once keys are returned, paperwork is turned in, and your cancellation is processed. We will work with the cashier to prevent schedule cancellations for students who are cancelling housing if the paperwork is turned in.
ROOM VACANCY AND OPEN SPACES
In most cases, we not allow room changes during finals. In addition, we do expect new students moving on campus for spring semester to fill open spaces. If your student's roommate is moving out during Winter break, your student may get a new roommate for the Spring semester.
Room changes will resume around the 10th class day of the Spring semester. We will send an email out about the room change process, once we reopen in the spring. When room changes are offered, students can pick open spaces at the Neighborhood Service Office for the hall they wish to live, and move into any space there are eligible to live in. The NSO staff are UNABLE to tell students what spaces may be opening at this time.
If you have a vacancy or your roommate is moving out:
- Students who are in a double room and don’t currently have a roommate, or their roommate is leaving, they should be prepared to get a roommate - leaving half the room cleared (closet space, dresser, desk, bed) for a new roommate. In particular, when students with an opening in their room leave for the break, they need to have their room in acceptable condition for a placement of a new roommate or face significant cleaning charges. Students not returning for Spring semester MUST move out before the break and coordinate the cleaning/prep of their room with their current roommate.
- If your student's roommate is leaving, your student may wish to move someone they know into the open space. The student who is moving in should contact the Neighborhood Service Office, and they will need to stay to move to the new room BEFORE they leave for break- after the other student moves out, OR take their possessions home and turn in the key for their current room. They will then get the key to their new room when they return in the Spring.
- In either case, students will need to notify the Neighborhood Service Office of the hall they are MOVING to, to claim an opening space. If they fail to move out of their current room before leaving for break, the hold on the new room will be released.
Any questions about residence halls or your student leaving campus for Winter break, please contact Campus Living at 252-328-4663.
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